General Position Summary
The Senior Operation Officer (SOO) position will be based in Jakarta and work closely with the Yayasan Mercy Corps Indonesia (YMCI) Compliance, Finance, Procurement, and Operation Teams. The OO will be responsible for general program and administrative arrangements, with a focus on the Grants Management area, finance procedure and report, and other administrative tasks. The position will be based in Jakarta. Some travel to the field may be required.
Essential Job Responsibilities
Financial and Grants processes
Monitor Expenditure to ensure that all expenses are controlled, appropriately authorized and in line with budgets and USAID regulations.
Review financial report of grantees and process the grants payment.
Assist in preparation of cashflow forecasts.
Assist in preparation and co-ordination of annual financial planning and budget process.
Provide regular reports to Grants & Operations Manager
Support the program team in the processing of procurement needs, such as purchase request, review contract, direct purchases and financial completion reports for all IUWASH Pasar events and activities, according to Mercy Corps Indonesia (MCI) Procurement guidelines.
Work closely with YMCI Finance Department on the planning and processing of VAT Exemption requests for IUWASH Pasar as stipulated in the USAID Missions circular on the purchase of goods, services and works.
Assist Grants and Operations Manager and coordinate with YMCI Finance and Compliance, and work collaboratively with other team members in the collection, sorting and inputting of IUWASH past and planned activity costs required by USAID and for generating Bappenas BAST reporting.
Knowledge and Experience
Entry level position with 5 years of experience is required. Financial and Grants experience is a must.
The candidate must have good communication skill, document/ report writing, adequate understanding and skills of English speaking and writing, as well as Bahasa Indonesia and finance background.
Proficiency in Microsoft Word, Excel and other computer programs is a must.
Effective time management and organization skills including priority setting and responding to program needs.
Effective interpersonal communication skills including Problem-solving skills, being proactive and taking initiative.
Having willingness to learn and strengthen his/her capacity with open-minded and creativity.
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Mercy Corps Indonesia is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & Ethics
Mercy Corps Indonesia is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.
Accountability To Participants And Stakeholders
Mercy Corps Indonesia team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring, and evaluation of our field projects.
How to Apply
Please send your CV and a cover letter that specifically addresses how you will handle this job responsibilities, together with the form on this linkwith the subject: “IUWASH PASAR_SOO_Your Name” to firstname.lastname@example.org .
The vacancy will be closed on 07 September 2023 and only shortlisted candidates will be contacted for interview. We look forward to hearing from those who are interested in taking this opportunity to grow and develop with us.
Human Resources Department
Mercy Corps Indonesia